We are a nationwide general contractor. We use Sage Intacct joint check functionality with written agreements. We call the suppliers on the JCA to get the amount owed to split the payment amount in Sage for processing. The problem is, unless we check our list of JCAs we can miss splitting the check and get stuck paying the 2nd tier supplier to avoid a lien. There is no 'visual cue' when paying bills in Intacct that alerts you to a joint check situation for that vendor. We manually edit the invoices to put 'JC' in front of the invoice number to try to help that, but it is again a manual process and can be missed.
Does anyone simply issue all commitment payments as joint and put the responsibility on the sub and supplier to split it up? This would eliminate all the calling to obtain amounts owed before doing a check run and we would be less likely to miss an obligation.
I hope some of you may have some controls you have implemented that work well.
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Mary Solmonson
Controller
Datum Commercial Contracting, LLC
Austin TX
(936) 328-1902
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