General Contractor

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  • 1.  How do you submit or have your subcontractors submit their AIA docs?

    Posted 11-06-2018 08:39
    ​Good morning,

    I'm hoping to gather some information before hosting a roundtable later this week.

    This question is geared mainly towards general contractors/construction managers and to specialty subcontractors.  What method is used to submit the AIA documents?

    • hard copy - mailed?
    • hard copy - electronically?
    • online - through what program?
    • other method?


    I would love to hear what you or your subcontractors use?  Is there a mandatory process in place?  What are the pros and cons of the method used?  And any other feed back you wish to share.

    thanks,

    Harriet

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    Harriet Perdue
    Owen-Ames-Kimball Co.
    Grand Rapids MI
    (616) 456-1521
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  • 2.  RE: How do you submit or have your subcontractors submit their AIA docs?

    Posted 11-20-2018 16:06
    Good Afternoon!
    We are a GC will revenues around $60mm annually.  Over the last two years, we have been trying to become more and more electronic/paperless.  We had issues with subcontractor billings going to different places and decided to try an electronic email submission to a central accounting email (this email is accessible by everyone in the accounting department).  It has worked well for the most part... the struggles we have sometimes are :
           - companies will send it in via email AND regular mail which means we have to check to make sure it hasn't already been entered
           - companies will send it in via email ONLY to our PM and it gets 'lost' in their email
           - companies still won't send it in via email

    So I suppose there is no perfect way to accomplish this, but we find that the email only submission generally works for us.

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    Aleisha Coons
    Controller
    MLB Construction Services, LLC
    Malta NY
    (518) 289-1371
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