General Contractor

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  • 1.  How do you submit or have your subcontractors submit their AIA docs?

    Posted 11-06-2018 08:39
    ​Good morning,

    I'm hoping to gather some information before hosting a roundtable later this week.

    This question is geared mainly towards general contractors/construction managers and to specialty subcontractors.  What method is used to submit the AIA documents?

    • hard copy - mailed?
    • hard copy - electronically?
    • online - through what program?
    • other method?

    I would love to hear what you or your subcontractors use?  Is there a mandatory process in place?  What are the pros and cons of the method used?  And any other feed back you wish to share.



    Harriet Perdue
    Owen-Ames-Kimball Co.
    Grand Rapids MI
    (616) 456-1521

  • 2.  RE: How do you submit or have your subcontractors submit their AIA docs?

    Posted 11-20-2018 16:06
    Good Afternoon!
    We are a GC will revenues around $60mm annually.  Over the last two years, we have been trying to become more and more electronic/paperless.  We had issues with subcontractor billings going to different places and decided to try an electronic email submission to a central accounting email (this email is accessible by everyone in the accounting department).  It has worked well for the most part... the struggles we have sometimes are :
           - companies will send it in via email AND regular mail which means we have to check to make sure it hasn't already been entered
           - companies will send it in via email ONLY to our PM and it gets 'lost' in their email
           - companies still won't send it in via email

    So I suppose there is no perfect way to accomplish this, but we find that the email only submission generally works for us.

    Aleisha Coons
    MLB Construction Services, LLC
    Malta NY
    (518) 289-1371