Good Afternoon!
We are a GC will revenues around $60mm annually. Over the last two years, we have been trying to become more and more electronic/paperless. We had issues with subcontractor billings going to different places and decided to try an electronic email submission to a central accounting email (this email is accessible by everyone in the accounting department). It has worked well for the most part... the struggles we have sometimes are :
- companies will send it in via email AND regular mail which means we have to check to make sure it hasn't already been entered
- companies will send it in via email ONLY to our PM and it gets 'lost' in their email
- companies still won't send it in via email
So I suppose there is no perfect way to accomplish this, but we find that the email only submission generally works for us.
------------------------------
Aleisha Coons
Controller
MLB Construction Services, LLC
Malta NY
(518) 289-1371
------------------------------
Original Message:
Sent: 11-06-2018 08:38
From: Harriet Perdue
Subject: How do you submit or have your subcontractors submit their AIA docs?
Good morning,
I'm hoping to gather some information before hosting a roundtable later this week.
This question is geared mainly towards general contractors/construction managers and to specialty subcontractors. What method is used to submit the AIA documents?
- hard copy - mailed?
- hard copy - electronically?
- online - through what program?
- other method?
I would love to hear what you or your subcontractors use? Is there a mandatory process in place? What are the pros and cons of the method used? And any other feed back you wish to share.
thanks,
Harriet
------------------------------
Harriet Perdue
Owen-Ames-Kimball Co.
Grand Rapids MI
(616) 456-1521
------------------------------