New field employees do not get onboarded with a company email address/cell phone unless they will be at a foreman's position or in a role that requires it. They use their personal email to receive paystubs and their personal cell phone number to receive text communications regarding company-wide events and toolbox talks. Since we don't want employees using their personal email/cell phone for business purposes, we create an email address through MS365 for foremen based on software required and provide them with a cellphone and/or iPad. We even have a generic account and iPad setup for employees who need temporary access and are not full-time foremen. Employees that need access to OneDrive for project drawings and communications get a Business Standard license. Employees that just need email access get Exchange Online Plan 1. Keeping everything in the Microsoft environment gives us greater control over our data with compliance, how its shared, etc.
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Shawn Erickson CCIFP, CPA, MBA
Chief Financial Officer
C.J. Erickson Plumbing Co.
-A self-performing union Commercial Plumbing, Service and Site Utility Contractor with approx 80 employees
Alsip, IL 708-224-4421
shawn.erickson@cjerickson.com------------------------------
Original Message:
Sent: 02-03-2025 10:46
From: Will Coburn
Subject: Company Email Addresses?
How do other companies (especially larger subs) handle company email addresses/accounts? Whenever a new employee, especially a field employee, onboards, do they get a company-owned/management/paid email address, or do you all just allow them to use their personal email? I'll clarify that for our field employees, apprentices and journeymen are only getting paystubs/company announcements via email and are not actively engaging with customers/vendors/business uses. For our foremen, however, we provide them with a Gmail account, versus the office all being on Office365.
So, do you all give EVERYONE a paid email account, or do you differentiate based on use case?
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Will Coburn
Director of Accounting
Excel Services
Louuisville KY
(502) 413-5402
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