Job Function: Responsible for Job / Service Billing, Job Set up & management, Subcontractor Contracts including compliance tracking, ensuring the company has obtained proper documentation from all project participants, and general administrative support. 

Essential Duties and Responsibilities:

• Prepare and distribute subcontracts and related documents to subcontractors and for company
• Enter contract information into the accounting system as well as monitor contract changes and update the accounting system
• Create and maintain a subcontractor log and update
• Contact subcontractors for any outstanding subcontract and insurance items needed or that do not meet project
• Ensure that documents are properly
• Communicate with Project Manager, Project Executive, and subcontractors regarding missing contract and insurance
• Distribute Tax Exempt forms, as
• Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized
• Ensure that subcontractor is in compliance with required insurance
• Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients and visitors to the organization in a professional and friendly manner
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Provide secretarial and administrative support to management and other staff
• Periodically close Job files and archive
• Job Billing for all active projects including job change order management

Other duties as assigned

Knowledge, Skills and Abilities:

• Experience in construction a plus
• Experience with Vista by Viewpoint a plus
• Ability to work independently, with little
• Knowledge and ability in the use of a personal computer and software applications (e.g. Microsoft Word, Excel, Access, PowerPoint, ). Experience in Vista by Viewpoint a plus
• Strong organizational skills and the ability to maintain detailed
• Ability to communicate effectively both written and verbally
• Ability to use discretion and keep sensitive financial related information confidential
• Ability to multitask, work under pressure, meet deadlines, and be able to thrive in a fast- paced work
• Ability to exercise initiative and sound judgment and to react with discretion under varying conditions

Education and Work Experience Qualifications:

• High School Diploma or equivalent
• Minimum of two years of experience working with a General Contractor or Subcontractor in a similar role
• General knowledge of construction related insurance policies

Hours:

• Monday through Friday, 8:00 am to 5:00 pm (one hour lunch)
• Occasional need for later work

Please email cover letter and resume to accounting@gbmanchester.com

------------------------------
Christopher Gibbons
Accounting / Contracts
Prairie Electric, Inc.
6000 NE 88th St.
Vancouver WA 98665

O: (360) 573-2750
C: (360) 241-1581
E: chrisg@prairielectric.com
------------------------------