Valley of the Sun, Phoenix, AZ

  • 1.  Credit cards vs vendor history

    Posted 04-04-2022 12:55
    Good morning everyone.  Our office uses Vista for accounting and Comdata for credit cards.  I am running into situations where we need to have the vendor history for payment records and for 1099's at year end but the vendor will only take a credit card for payment.  I have a solution worked out with Comdata but it is quite complicated.  

    I was wondering if any of you have run into the same issue and what solutions you may have found.  I'm hoping they are much more straight-forward than what I have currently worked out.

    Thanks in advance for your help.

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    Janell Wilmers
    Senior Controller
    MFRG-ICON Construction
    Scottsdale AZ
    (480) 505-2980
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  • 2.  RE: Credit cards vs vendor history

    Posted 04-05-2022 11:36
    We use Vista and Comdata. We try to have any regular monthly bills run through AP so we have a vendor history. If that's not an option then we will pay by ACH and still run it through AP. I'd be curious what kind of solution Comdata had for that.

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    Stephanie Ross
    Controller
    Concord General Contracting Inc
    Mesa AZ
    (480) 962-8080
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    Original Message


  • 3.  RE: Credit cards vs vendor history

    Posted 04-05-2022 13:38
    HI Stephanie.  Thanks for the reply.  Do you have some time to talk this week?  What about Thursday afternoon sometime after 2:30?  My cell is 602.820.9070.

    Thanks!

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    Janell Wilmers
    Senior Controller
    MFRG-ICON Construction
    Scottsdale AZ
    (480) 505-2980
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    Original Message


  • 4.  RE: Credit cards vs vendor history

    Posted 04-05-2022 17:07
    Janell,

    Are you using Comdata's credit cards solely or are you using Comdata's virtual card payment program? If you haven't looked into the virtual card program, we started using this at Rummel while I was there and it helped alleviate the problem you are having, because it still documented the payments made to each vendor. If you don't use the virtual/ghost card program yet, I would recommend reaching out to Andy Gagliardi and/or Austin Head at Rummel about how they implemented this and integrated it with Viewpoint. You may need to setup some extra GL accounts but we found a way to make it work.

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    Amy Mae Crow CPA
    Scottsdale AZ
    (480) 659-0363
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    Original Message