Topic Thread

Employee Portal

  • 1.  Employee Portal

    Posted 13 days ago

    We use Vista to process payroll and pay employees.  Does anyone know of a service to provide web-based access by employees to their payroll and benefit information that integrates with Vista?

     

    Regards,

     

    Deborah

     

    Deborah L Rodgers

    Southern MEP Inc

    201 West McBee Avenue

    Suite 200

    Greenville, SC  29601

    image002.png@01D31679.83FB3A50

    D  864 775 5974

    M 864 303 7707

    O 864 277 0934

     



  • 2.  RE: Employee Portal

    Posted 13 days ago
    Edited by Garrett Shaw 13 days ago
    We use a service called Keystyle.  They were their own independent company that integrated with Vista when we initially signed on, but Viewpoint has since bought them out, so they are continually becoming more streamlined.  It has been a great tool for our employees to submit timecards, view paystub info, W-2s, update HR info (direct deposit, personal info, W-4, etc.).  It is also a nice way for us to post announcements to our employees and share other relevant documents with them as well.

    ------------------------------
    Garrett Shaw
    Assistant Controller
    On Site Management, Inc.
    Bozeman MT
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  • 3.  RE: Employee Portal

    Posted 11 days ago
    For the past 6 months we have been using Viewpoint's Keystyle web based employee portal.  Unlike a lot of other Viewpoint integrations, the Keystyle integration is seemless.  It allows employees who are not licensed Vista users to access earnings, personal and benefit information directly from Vista via the web.  We also use Keystyles to onboard new hires and this year we used it during open enrollment so employees select their own benefit choices.  We also just went live with the Keystyles mobile timecard entry app.  So far Keystyles has exceeded our expectations.

    ------------------------------
    Will Mann
    Systems Manager
    O'Brien & Company
    Lake Oswego OR
    (503) 750-6549
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  • 4.  RE: Employee Portal

    Posted 10 days ago
    I have to agree with Will, you can even run your open enrollment windows and selections through Viewpoint for HR. (formerly Keystyle). You can have time off requests, change of address anything you need to manage core HR functionality set up and web based


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  • 5.  RE: Employee Portal

    Posted 9 days ago
    Edited by Paul West 9 days ago
    ​Our company just completed our Open Enrollment for Benefits as our effective date is 7/1/2019 for benefits. We have multiple benefits and had to do some extra leg work for life insurance tables, voluntary accident and critical illness tables, and other specific benefit options. Overall the setup and completion was difficult but we managed to learn the system fairly quick and exceed our own expectations. Having 1,000 employees all access the online portal was another story. Probably the biggest issue we have is supplying our multiple insurance vendors their benefit export files that are required weekly and have very specific data output layout criteria. Apparently the insurance industry, along with 3rd party portal administrators, all use an industry standard "834" file output format that is used to transfer enrollment information to insurance vendors. Needless to say we don't have that output format and are having to manually create multiple file outputs for different insurance vendor requirements. I have mentioned this to Viewpoint officials that having an Open Enrollment portal should include required "834" standard file outputs so each Viewpoint HR Management user does not have to create difficult and time consuming outputs.

    We do look forward to rolling out the other HR Management options including expenses, onboarding, time off, training, and other portal options.

    ------------------------------
    Paul West
    Director of Enterprise Applications
    The Middlesex Companies
    Orlando FL
    (407) 206-0077
    ------------------------------



  • 6.  RE: Employee Portal

    Posted 8 days ago
    Paul, the 834 file you're referring to is described here:
    https://en.wikipedia.org/wiki/ANSI_834_Enrollment_Implementation_Format
    with format information given in detail here:
    https://getworkforce.com/ansi-834-file-layout/

    Vista's HR module has all the data necessary to generate this file from a custom Crystal report.

    ------------------------------
    Towner Blackstock
    Blackstock Consulting
    Towner@teamblackstock.com
    Helping construction companies select, implement, and get more from software.
    ------------------------------



  • 7.  RE: Employee Portal

    Posted 8 days ago
    ​Towner,

    Thanks for the link. I had researched the 834 insurance standard format and found that some companies, even though they should accept the standard 834, want different options delivered to them. I would have hoped that Viewpoint would have created the standard 834 output that we could modify as needed. The short timeframe that I had to create the outputs, along with the multiple output types depending on the carrier, forced me to use a Query tool to get started. I do have a Crystal Reports writer who is working on an output file but not the 834 since that would take more time to configure and test.

    ------------------------------
    Paul West
    Director of Enterprise Applications
    The Middlesex Companies
    Orlando FL
    (407) 206-0077
    ------------------------------



  • 8.  RE: Employee Portal

    Posted 5 days ago
    Towner,

    We used a 2k file format accepted by the insurance carrier. However, Our report writer has not been able to find a way to export a width of 2000 characters from the crystal report to a text file. ​It appears to be a character restriction from crystal/vista and It is hacking off what is in the full report.

    ------------------------------
    Paul West
    Director of Enterprise Applications
    The Middlesex Companies
    Orlando FL
    (407) 206-0077
    ------------------------------