General Inquiries

COVID Paid Sick Leave backpay

  • 1.  COVID Paid Sick Leave backpay

    Posted 12 days ago
    I have just been presented with a request for emergency paid sick leave today (July 29) requesting for dates July 8 to July 22.  All documentation is in order other than not requesting the leave in a timely fashion.  I can certainly pay the employee for July 20, 21, 22 on this week's payroll run but what about the previous periods?  I have already submitted payroll tax payments for the previous pay periods.

    Also, it just happens that this (hourly) employee only worked 2 weeks before his positive test. If I can still pay him the sick leave (how?), then would it be fine to use 40 hours?

    Thanks for any guidance!

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    Erin McAllister CCIFP
    Central Concrete of N.C., Inc.
    Raleigh NC
    (919) 467-5547
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  • 2.  RE: COVID Paid Sick Leave backpay

    Posted 12 days ago

    Hello Erin,

     

    He doesn't qualify as the guidelines state employees are eligible after 30 days of employment.  Plus you're only subject to the FFCRA if your company has less that 500 employees.

     

    That being said, if you end up in this situation again, you can take the deduction on your next tax deposit.  I just completed our 2nd Qtr 941 and somehow hadn't calculate the employer SS deduction credit correctly.  So my 941 showed a credit due.  The credit was taken on our next week's tax deposit.

     

    Feel free to call me on my cell if you'd like to discuss.  I've deal with this frequently.

     

    Sincerely,

    Carolyn Brister, CBA

    Controller

    Momentum Mechanical, Inc.

    2504 Gravel Dr.,  Fort Worth, TX  76118

    817-624-0024 Office     817-846-6476 Cell

    cbrister@momentummechanical.com

     






  • 3.  RE: COVID Paid Sick Leave backpay

    Posted 12 days ago
    Hi Carolyn, thanks for the response.

    As per the DOL.gov website:

    Eligible Employees: All employees of covered employers are eligible for two weeks of paid sick time for specified reasons related to COVID-19. Employees employed for at least 30 days are eligible for up to an additional 10 weeks of paid family leave to care for a child under certain circumstances related to COVID-19.

    Therefore, he is eligible for the basic paid sick time due to testing positive and having to quarantine.  We have far less than 500 employees!

    I know how to take the credit and all that, we have had several of these cases previously. I was worried our 2nd qtr 941 wouldn't add up but it worked seamlessly (Quickbooks for the win) .  I just was unsure about going back and paying an employee for previous pay periods, where the payroll taxes have already been submitted.

    I guess I will just do a separate paycheck with the missed time but in a current period?  Someone from our CPA office got back to me late yesterday and that's what he said but I'm still a bit iffy about it!

    ------------------------------
    Erin McAllister CCIFP
    CFO
    Central Concrete of N.C., Inc.
    Raleigh NC
    (919) 467-5547
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  • 4.  RE: COVID Paid Sick Leave backpay

    Posted 12 days ago

    Well that's why I love the Café Connection, I learned something.  I see the clarification regarding the paid leave and that only the FMLA is subject to 30 days of employment.  Good luck to you but it sounds like you've got it figured out!!

     

    Sincerely,

    Carolyn Brister, CBA

    Controller

    Momentum Mechanical, Inc.

    2504 Gravel Dr.,  Fort Worth, TX  76118

    817-624-0024 Office     817-846-6476 Cell

    cbrister@momentummechanical.com

     






  • 5.  RE: COVID Paid Sick Leave backpay

    Posted 11 days ago
    Erin,
    Yes, you would date the check in the current period.  Payroll taxes are submitted by check date, not period end date.

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    Debra Russell
    Controller
    SDB, Inc.
    Tempe AZ
    (480) 967-5810
    ------------------------------