General Inquiries

Construction Accounting Software

  • 1.  Construction Accounting Software

    Posted 24 days ago

    We are a small but growing commercial general contractor located in Tulsa, OK.  We are looking at new accounting software.  What is everyone using?  Does anyone have a suggestion on what direction I should start in?

     

    Currently we use ComputerEase for accounting and ProCore for our project management.  ProCore will most likely stay, although I am open to suggestions.  I have looked at Sage300 but wanted to explore more before taking a leap.

     

     

    Jaimie NobleController 

     



  • 2.  RE: Construction Accounting Software

    Posted 23 days ago
    Edited by Antwana Moore 23 days ago
    I am not familiar with ComputerEase, but my company uses JDEdwards for accounting. We are looking at implementing BuilderTek as our project management tool. ​

    ------------------------------
    Michelle Moore
    Controller

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  • 3.  RE: Construction Accounting Software

    Posted 21 days ago
    We are a small General Contractor construction company. We has computerEase and was looking into Procore.  We ultimately went with Sage 100 Contractor.  We find that it does just about everything we need that we were previously wanting Procore to do.  We have been very happy with Sage 100.  I'm not familiar with Sage 300, but the Sage company itself has been a great asset to us. They are very knowledgeable. They assign a worker with you to walk you through the setup and even does remote learning sessions with you.  She is also available to us by email at any time and when I need her to show me something, her time frame is very quick!




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    Shannan Estes
    Accounting Manager
    SETEX Construction
    Beaumont TX
    (409) 842-8181
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  • 4.  RE: Construction Accounting Software

    Posted 23 days ago
    We're looking to make a switch as well. I will be scheduling a demo with Acumatica as I've heard good things and it's also integratable with Pro Core. I'm sorry I can't offer you more information but there's another one to review. Good luck!


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    Jason Colline, VP
    Spencerport, NY
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  • 5.  RE: Construction Accounting Software

    Posted 23 days ago
    Edited by Beth Pless 23 days ago
    We switched from ComputerEase about 3 years ago to Foundation.  We used ProCore then and continue to use it still, but mostly for field related issues - Plans, JSA's, Daily Reports, Jobsite Photos, etc.  With Foundation, we went with the cloud-based option and really like it.  All updates happen automatically and the price you pay, at least for the cloud version, includes unlimited support at no extra cost.  We also went with their Mobile time-keeping option about a year and a half ago.  We viewed  Sage, ViewPoint, and one more that I can't remember the name.  I'll be glad to answer any other questions you may have.  Just shoot me an email directly - beth@gregoryconstruction.com.

    ------------------------------
    Beth Pless
    Controller
    Gregory Construction Services, Inc.
    Columbus MS
    (662) 328-2225
    ------------------------------



  • 6.  RE: Construction Accounting Software

    Posted 23 days ago
    I chose and implemented Sage 300 for a former company I worked for. Soon after implementation, I was very disappointed. I was told "accounting is accounting". Wrong. So many basic reports you would expect from an accounting software had to be custom made. I felt like we were operating blind for far too long while we waited for consultants to write what I feel should be basic and included. I have since worked for 2 other construction companies and both use Foundation. I LOVE it! Within a very short time I was able to run with it and use it. For special reporting, there still is custom writing, but even that after a while isn't too hard to learn for oneself. Also, the "Log a call" feature is great -- pretty fast service nearly all representatives I have worked with quickly picked up on exactly what I wanted and they were great to train me on the fly. For usability, I put Foundation between QuickBooks and Sage 300. It is great. I hope this helps.
    Deborah Congden





  • 7.  RE: Construction Accounting Software

    Posted 23 days ago
    Hello Jaime,

    Three of our clients are on Foundation, and I echo the positive comments made elsewhere in this thread about Foundation, including the cloud-based version (assuming fast and reliable internet connectivity) and their support. Other members of the CFMA community helped me and one of our clients make the decision to convert to Foundation recently, they were honest and helpful about the pros and cons, and I'm happy this client went with Foundation. For instance, we're getting job-based information we never had before, including accurate production quantities.

    Two of our clients use Vista by Viewpoint, remote hosted, and like it. And I like the reports we get out of the system. I don't know Vista as well so I can't speak to it much more than that. Although it does make it easy to operate books for multiple companies (easy to switch back and forth between them). At the time the above-referenced client chose Foundation, we were concerned about Viewpoint's recent acquisition by Trimble and whether or not they'd sunset any of their offerings, as well as their lack of responsiveness with support calls. I don't the current state of affairs with those issues.

    I can't speak to the others -- Sage 300, Sage 100, CMiC, Acumatica, etc. -- but there are some good threads in the CFMA cafe about software selection. Feel free to contact me directly if you're having trouble finding those threads and I'll send you the links that I bookmarked.

    David


    ------------------------------
    David Stern,
    CCIFP
    David Stern CFO, Inc.
    Berkeley, CA
    (510) 910-1637
    david@davidsterncfo.com
    ------------------------------



  • 8.  RE: Construction Accounting Software

    Posted 22 days ago
    We use Foundations and I find more and more things in it every day.  It has a Project Management feature in it, as well as AP approval flows, service and dispatch, and equipment tracking.  If you would like, send me a private reply and I will get your email address to one of their people who can set up a live demo.  The things I like most about Foundations are that they hold User Conferences to let you meet with others who use it and learn from their pros, they hold online webinars / training sessions, and they do what they call Foundations College where you can get some real hands on training on things you might not know.  If you are a CPA and need CPE credits, they provide those whenever you do a class.  Lastly, they use Microsoft TeamViewer and can remote and and work on things with you if you get stuck.

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    Jeff Stuber
    Staff Accountant
    Associated Fire Services
    Knoxville TN
    (865) 588-9240
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  • 9.  RE: Construction Accounting Software

    Posted 21 days ago
    I noticed only one person replied that they recommend Viewpoint.  As a user of Viewpoint, I would strongly encourage looking at other software packages.  The service module is brand new and is full of problems, the financial reporting package is such that we had to use an add on to Excel.  I would suggest looking elsewhere before diving into this mess.


    ------------------------------
    Patrick Becker CPA, BS, MBA
    Financial Manager/Assistant Treasurer
    Limbach Company LLC
    Laurel MD
    (301) 623-4758
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  • 10.  RE: Construction Accounting Software

    Posted 21 days ago

    We use CMiC for accounting and project management.

     

    Rachel Meyer, CCIFP

    Business Manager

    Ph: (303)407-8693  Fx: (303)407-8691

    rmeyer@ironmikeconstruction.com

     

    Description: image002.jpg@01CD808B.118571E0

    Service Disabled Veteran Owned Small Business

    6950 S. Tucson Way, Suite L

    Centennial, CO 80112

    www.ironmikeconstruction.com

     

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  • 11.  RE: Construction Accounting Software

    Posted 21 days ago
    Hello Jaimie,

    We have been using Viewpoint since 2005. Like any software there are pros and cons.  The pros of Viewpoint are the accounts payable features and the integration with job cost and project management. The cons are customer support. If you run into issues it's weeks before they get back to you and some of their support people don't give the correct answers to the problem and need to log another support call. It's very difficult to set up and learn and the financial reports are ran from a third party vendor. Feel free to email me if you need addition information.

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    Debra Wolfe
    Controller
    Wieser Brothers General Contractor, Inc.
    La Crescent MN
    (608) 780-7583
    ------------------------------



  • 12.  RE: Construction Accounting Software

    Posted 19 days ago
    Hi Jaimie,

    We are using Spectrum by Viewpoint.  We converted in Jan 2012, when Spectrum was still owned by Dexter + Chaney.  We actually looked into ComputerEase, was our top pick when looking into moving from Mas90, but saw a demo of Spectrum and was sold.  We were using ProCore, but with the merging of Viewpoint and now Trimble, there is a whole host of options.  Last summer, we implemented ViewpointOne which has the ability for our staff to move from Spectrum to Team PM software with ease.  We also have Spectrum Query Developer which we LOVE!  The ability to create custom queries has saved us time pulling data from the system.  We are in Wichita and would be happy to discuss.

    ------------------------------
    Tracy Rasmussen
    Senior Accountant
    Building Controls and Services
    Wichita KS
    (316) 267-5814
    ------------------------------



  • 13.  RE: Construction Accounting Software

    Posted 19 days ago

    I second Jamie's suggestion (assuming she is recommending Vista), however their customer support has actually been really great the last few years. Response time is usually same day or next day, unless it is a complex issue.

     

    I may be a little biased, as I have only used Vista by Viewpoint as a Construction Accounting Software for the past nine years. But in my prior company we also used Vista. The best thing about Vista is the "one-stop-shop" vision they have been striving for. Everything Accounting (AP, AR, Cash Management, GL, Job Billing, Payroll), Document Management (RFIs, Submittals, Purchase Orders, Subcontracts, etc.), Project Management (PM, Job Cost, Service Management, etc.) including a host of other options including Equipment Management, Inventory management, a Business Analytics & reporting feature. It is highly customizable (my favorite).

     

    As far as Spreadsheet Server for their financial reports goes; it is Microsoft Excel based, so if you are not an intermediate to expert level in MS Excel, then I could see day to day struggles.

     

    I'm sure there are other fantastic products available, that others can speak to; but this is just a little about what you get with Vista. Good luck in your search!

     

    Chris Gibbons

    Accounting / Contracts

    Office    360-573-2750

    Direct    360-816-7837

    Fax         360-576-7422

    Web      prairielectric.com

    6000 NE 88th Street

    Vancouver, WA 98665

     






  • 14.  RE: Construction Accounting Software

    Posted 19 days ago
    I chose and implemented Sage 300 for a former company I worked for. Soon after implementation, I was very disappointed. I was told "accounting is accounting". Wrong. So many basic reports you would expect from an accounting software had to be custom made. I felt like we were operating blind for far too long while we waited for consultants to write what I feel should be basic and included. I have since worked for 2 other construction companies and both use Foundation. I LOVE it! Within a very short time I was able to run with it and use it. For special reporting, there still is custom writing, but even that after a while isn't too hard to learn for oneself. Also, the "Log a call" feature is great -- pretty fast service nearly all representatives I have worked with quickly picked up on exactly what I wanted and they were great to train me on the fly. For usability, I put Foundation between QuickBooks and Sage 300. It is great. I hope this helps.

    ------------------------------
    Deborah Congden
    Controller
    The Sessler Companies

    ------------------------------



  • 15.  RE: Construction Accounting Software

    Posted 19 days ago
    Our company has been using Vista by Viewpoint for over 8 years. It has connectivity between all the modules (AP/HR/PR/AR/PM/JC/EM/MS/etc.) and is a powerful Project Management Software that provides optimal reporting and project management toolsets. The biggest change in the last few years has been the addition of "Viewpoint One" connectivity which now allows field employees direct access to multiple Vista functionality using a tablet or phone rather than having to login to a PC​. For example, we have installed the HR Management piece of Viewpoint One and all our company employees can now request time-off and see their history; view their paychecks/W2s/earnings; select and view their Benefits (Open Enrollment); submit Expenses for reimbursement; Update personal info; view Training assignments, etc.,all through their own Internet login. We are installing the Field Management piece currently which will add additional functionality including Daily Huddles; Equipment Maintenance and Work ; POs in the field; Progress Entry; Timesheets for employees/equipment; etc. There are other Viewpoint One options for Team and Financial Controls that provide additional direct access to tools via phones/tablets for field personnel. These tools are a game changer in project management.

    ------------------------------
    Paul West
    Director of Enterprise Applications
    The Middlesex Companies
    Orlando FL
    (407) 206-0077
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  • 16.  RE: Construction Accounting Software

    Posted 5 days ago
    Edited by Danah Merck 3 days ago
    Hi Jaimie,

    I've used ComputerEase, Quickbooks, Sage 300, CMiC, and Spectrum. My favorite so far has been Sage 300!!! One of the few downfalls to it is that it's not cloud based, but overall, it was great and we had an amazing consultant! If you don't mind me asking, why are you thinking of switching off of ComputerEase? I was just on it for about 2 years and actually liked that software. The company I was with didn't set it up properly from the get-go, so it made it difficult to get the results we were looking for. Honestly, any software is going to be just as good as you set it up, or you will get "garbage in garbage out" with whatever you use. It just depends on what kind of functionality and results you are looking to get out of switching.

    I currently use Spectrum, and quite frankly, I would not recommend it to anyone. I have a 3 page list of pain points from the time of implementation to go live (we have been live for 10  months), that if I would have known these things before hand, I would have gone with a different software. Unfortunately, I was not at this company when they were going through the selection phase, so I had no say so. It was chosen before I got here, but we've had to "make it work".  They payroll module is by far the worse I've ever worked with.

    Happy to discuss further if needed!

    Regards,

    ------------------------------
    Danah Merck
    Regional Operations Controller



  • 17.  RE: Construction Accounting Software

    Posted 5 days ago
    Danah,
    We have been a computerease user for a long time and generally have been pleased. Your commnet about the initial set up got my mind whirring. Sometimes I worry that we made some of those mistakes. Do you care to expand your comments on this?
    Bruce

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    Bruce Pylkas Mechanical Contractor
    President
    Total Mechanical Services, Inc
    St Paul Park MN
    (651) 768-9367
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  • 18.  RE: Construction Accounting Software

    Posted 3 days ago
    Edited by Danah Merck 3 days ago
    Hi Bruce,

    When they set ComputerEase up, they didn't set it up with the idea in mind of the company ever expanding. There was no room to add additional GL codes without them being out of order, the Job Cost module was never set up to post to GL properly, so trying to tie out cost on a WIP schedule every month end was very challenging. They also didn't use it to it's fullest potential (a ton of modules weren't being used).

    Regards,

    Danah




  • 19.  RE: Construction Accounting Software

    Posted 3 days ago
    Danah,
    fortunatly for us and not for you we didn't have those problems. We transitioned from another accounting program that had many of the same features. We are having some issues with using the additional modules but I am pretty confident that can be resolved with additional training.
    Just an FYI we have never used the WIP capabilities in computerease. We  always do it on a spreadsheet and then make journal entries. It is just easier doing it that way. Its always a problem dealing with management estimates and costs to go. That's why they don't call them exactaments.
    Good luck going foward.

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    Bruce Pylkas Mechanical Contractor
    President
    Total Mechanical Services, Inc
    St Paul Park MN
    (651) 768-9367
    ------------------------------