Topic Thread

Foundation PO/Subcontract Integrations

  • 1.  Foundation PO/Subcontract Integrations

    Posted 03-15-2019 12:48
    Edited by Spencer Harding 03-15-2019 12:54
    Good morning. We are evaluating options relating to PO/Subcontract integrations available with Foundations accounting software. We are interested in any feedback or experiences others have had with this process. Currently, we operate two independent systems for this function which is creating a lot of redundant work relating to data entry ergo our desire to find an integrated solution. We are interested in any additional benefits realized from others experiences as well as things to watch out for. Thank you for your feedback!

    Spencer Harding
    Mid-Land Enterprises
    Joplin MO
    (417) 782-7168

  • 2.  RE: Foundation PO/Subcontract Integrations

    Posted 03-16-2019 16:01
    Hi, Spencer. We have been using the Foundation PO/Subcontract module for about 12 years. It has worked very well for us, and I like having the committed cost show up in our job cost. Some things to be aware of are that it requires a little extra diligence on the part of your purchasing or project management personnel (depending on how you handle the PO generation), and the same diligence on the part of the AP department. It is very easy for a purchaser or PM to enter a PO with mismatched GL code and cost class, and when that happens it needs to be caught by AP, and then it can snag the process until the error is fixed. It is also important that AP look for the PO when entering the invoice, otherwise, the cost will hit the job but the commitment will not be reduced and you will see an over-budget situation. Fixing that requires reversal of the invoice and re-entering it associating it to the PO number.

    The subcontracts obviously require the same diligence as with a PO, and they work very much the same. We do not have a large number of subcontracts, but years ago we attempted to map out subcontractor's SOVs in the PO and to do that we needed to use the inventory module. I don't recall exactly why, and this was about 10 years ago, so that may no longer be an issue. When using inventory tracking with the PO module it adds a little more complexity, and even more diligence is required.

    All in all, I think Foundation's PO/Subcontract module is excellent, and it should be light years better than using an outside system to track POs. Before Foundation we used to do that in Excel, and Foundation is magical in comparison to that! If you need or want more specific information, let me know and I can connect you with our Office Manager who can provide more detailed info for you.


    J. Wickham Zimmerman
    Anaheim CA
    (714) 637-4747

  • 3.  RE: Foundation PO/Subcontract Integrations

    Posted 03-18-2019 19:11

    We have fully utilizing Foundation PO/Subcontract module for the past 4 or so years and it overall is a benefit to our accounting dept.  and est. to complete for our PMs.  We are a smaller company, thus the person that enters in Purchase Orders is also the A/P person.  It really is a big help that the unfilled PO will be recorded as a committed cost as well as eliminating duplicate entry from another program. 


    My only gripe with the module is when recording a subcontractor po for a flat $$ amount.  We know that our subcontractors progress bill, but never know for how much and for how many billings.  If we did know ahead of time, we can set up the PO to reflect that. But since we don't, you have to continuously update Foundation for these POs to get the outstanding amount correct after each subcontractor billing.



    Eileen M. Moran


    Moran Electrical Contracting

    12549 S. Holiday Drive

    Alsip, Illinois 60803

    Ph: 708.597.9011

    Fax: 708.597.9012