General Inquiries

Per Diems

Bradley Albritton05-16-2019 11:09

  • 1.  Per Diems

    Posted 10-19-2017 17:28
    Can anyone give me feed back as to what they are paying to their staff in per diems when they travel out of town for non-union jobs?  We are at $30 per day (we pay hotels) and are considering increasing it.  Just trying to see what the norm is.

    ------------------------------
    Rebecca Jenne CPA, CCIFP
    Controller
    International Lining Technology, Inc.
    Reno NV
    (775) 284-2930
    ------------------------------


  • 2.  RE: Per Diems

    Posted 10-20-2017 07:42
    We also pay $30 per day, as well as, paying for hotels and flights.

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    Amanda Muzichuck A.A.S, CNAP
    Controller
    Paramount Contract Services LLC
    Pittsburgh PA
    (412) 281-9650
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  • 3.  RE: Per Diems

    Posted 10-20-2017 07:57

    We pay $30 per day as well.

     

     

    Robert McManus

    Chief Financial Officer

    image003.jpg@01D2C400.4808DC30

    Main: 404.361.5154 | Direct: 404-965-9349

    PO Box 45717 | Atlanta, GA 30320

    www.mid-southroof.com  | Facebook

     






  • 4.  RE: Per Diems

    Posted 10-20-2017 09:54
    ​$30 a day and we pay for hotel.
    have on occasion gone as high as $50 day in high expense cities...but this is rare and job specific

    ------------------------------
    Lyn Karalexis
    Controller
    Professional Electrical Contractors of CT Inc.
    Norwood MA
    (781) 440-2932
    ------------------------------



  • 5.  RE: Per Diems

    Posted 10-23-2017 17:22
    We pay $30/day as well as paying for hotel rooms.

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    Thomas Lowrey CPA
    Cfo
    Scott Bridge Co., Inc.
    Opelika AL
    (334) 749-3936
    tlowrey@scottbridge.comCfo
    ------------------------------



  • 6.  RE: Per Diems

    Posted 10-22-2018 08:43
    We pay $30 per day as well. Has anyone increased this lately? We are contemplating increasing and wanted some input on what other companies are doing.

    Thanks

    ------------------------------
    Michael Soileau CPA, MBA
    CFO
    Hernandez Consulting and Construction
    NEW ORLEANS LA
    ------------------------------



  • 7.  RE: Per Diems

    Posted 10-23-2018 07:54

    We pay $30 for meals as well and have no plans to increase it.

     

     

    Robert McManus

    Chief Financial Officer

    Direct: 404.965.9349 

    Main: 404.361.5154 | Fax: 404.965.9355

    PO Box 45717 | Atlanta, GA 30320

    www.msrs.com

                

     

     

     

     






  • 8.  RE: Per Diems

    Posted 10-23-2018 08:12

    We also pay $30 per day + we pay for their hotel

     

    Diane Graham

    Accounting Manager

    email logo

    208 W 25th Street. Norfolk, VA 23517

    Direct: 757.477.9136

    Office: 757.651.3455

    dgraham@pro-vost.com

    www.pro-vost.com

     






  • 9.  RE: Per Diems

    Posted 10-23-2018 09:10
    Yes, we increased our Per Diem to $50/day a while back.  In some of the markets that we build, $30 wasn't cutting it, and our traveling employees were grumbling!

    ------------------------------
    Diana McPheeters
    CFO
    UEB Builders, Inc
    Dallas TX
    (480) 222-9103
    ------------------------------



  • 10.  RE: Per Diems

    Posted 10-23-2018 09:18
    ​We just increased ours from $25 per day to $35 per day.  We pay Team Leaders and Supers $45 per day.  We also pay for the hotels when they're out of town.

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    Michael Spinosa, CPA
    Chief Financial Officer
    Evans Roofing Company
    Elmira NY
    (607) 734-8838
    ------------------------------



  • 11.  RE: Per Diems

    Posted 10-24-2018 09:55
    We pay $30 per day as well (company pays for hotel) and in some states we pay $40 due to the higher cost of living.


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    Janel Davidson
    Controller
    Coleman Industrial Construction, LLC
    North Kansas City MO
    (816) 741-8383
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  • 12.  RE: Per Diems

    Posted 10-25-2018 11:28
    ​What do you consider "out of town" or how many miles from the main office do the per diem amounts kick in?


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    Matt McCloskey CCIFP
    Operations Controller
    Allan Myers
    Worcester PA
    (610) 584-3468
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  • 13.  RE: Per Diems

    Posted 10-27-2018 06:39
    Our per diem policy kicks in at 80 miles from our office/shop and we pay $140 per day for lodging and meals.

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    Jay Chapman
    President/ CEO
    Hartman & Hartman, Inc.
    Eighty Four PA
    (724) 239-6002
    ------------------------------



  • 14.  RE: Per Diems

    Posted 10-29-2018 10:18
    Do any union employers have similar information? We pay between $25-$40 a day for meals and we pay for key employee hotel rooms. We've also decided to pay above scale in many areas of the state that have lower base wages (in some cases it is over a $3/hr increase) but we still seem to have some grumbles coming back from employees that it's not enough.

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    Nicolle Taylor-Sheafor
    Accounting Manager
    Hardman Construction, Inc.
    Ludington MI
    (231) 316-5326
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  • 15.  RE: Per Diems

    Posted 10-30-2018 09:50
    Does the IRS still require treating the amount in excess of the published rates for a given area as income to the employee?

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    William Miranda BS
    President
    BOA Construction
    Denver CO
    (303) 892-1973
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  • 16.  RE: Per Diems

    Posted 10-30-2018 09:53
    ​We pay $45 per day plus cover the cost of the hotel room. If the per diem is billable to the client we pay the billable amount which is often more then the $45 per day.

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    Cynthia Walters CCIFP
    Project Accountant
    CTI and Associates, Inc.
    Northville MI
    (313) 418-4423
    ------------------------------



  • 17.  RE: Per Diems

    Posted 11-06-2018 14:58
    We have offices in Florida and New York.  We currently pay $51 per day. I'm being told that $51 is not enough for the NY area, especially in the Manhattan area.  Does anyone have any feedback on what they think is appropriate for employees working in that area?

    ------------------------------
    Stephanie Sawyer BS-SIU
    Controller
    Kokolakis Contracting
    Tarpon Springs FL
    (727) 942-2211
    ------------------------------



  • 18.  RE: Per Diems

    Posted 11-07-2018 08:14
    I thought you may have interest in this article...

    https://www.journalofaccountancy.com/news/2018/sep/irs-per-diem-rates-2018-2019.html

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    Bill Ratliff, CPA
    CFO
    Scott Contracting, LLC
    Suwanee, GA
    bill.ratliff@scott-contracting.com
    ------------------------------



  • 19.  RE: Per Diems

    Posted 02-07-2019 12:45
    ​I'm curious to know how, at audit of your workers compensation policy, these expenses are included or excluded? Specifically, I'm referring to rule 2. B. 2. h. and Rule 2 B. 2. I. of the NCCI basic manual 2001 edition. Thank you

    ------------------------------
    Jon Erickson CRM, CIC, CWCA, MLIS, CIRS
    Producer
    Insure Forward
    Fargo ND
    (701) 893-2750
    ------------------------------



  • 20.  RE: Per Diems

    Posted 02-08-2019 07:53

    Not familiar with all the NCCI references you make, but we have never included per diems as part of our workers comp. exposure and have never had an auditor even question that.

     

     

    Robert McManus

    Chief Financial Officer

    Direct: 404.965.9349 

    Main: 404.361.5154 | Fax: 404.965.9355

    PO Box 45717 | Atlanta, GA 30320

    www.msrs.com

                

     

     

     

     






  • 21.  RE: Per Diems

    Posted 02-11-2019 19:57
    We use the GSA Per diem Rates for US travel. DoD rates for Alaska & Hawaii.​

    ------------------------------
    Deborah Wolkoff CPC
    Controller
    Tikigaq Corporation
    Anchorage AK
    (907) 365-6234
    ------------------------------



  • 22.  RE: Per Diems

    Posted 05-15-2019 16:03
    If you use the Government rates, do you have to turn in supporting expense reports and receipts?  How many days per month do you multiply the daily per diem by to calculate the monthly per diem?  Only weekdays or all days including weekends? Thanks

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    Bradley Albritton CPA
    Controller
    Shreve Land Constructors, LLC
    Shreveport LA
    (318) 226-0056
    ------------------------------



  • 23.  RE: Per Diems

    Posted 05-15-2019 16:45
    No receipts, but expense reports. The dates on the expense report must match the timeframe they are coding to the project, including weekends. they still have to be there for the project, then we need to pay them per diem even if not getting a paycheck. Since mostly construction jobs, pay weekly, give per diem weekly for the amount of days including weekends.

    ------------------------------
    Deborah Wolkoff CPC
    Controller
    Bering Straits Native Corporation
    Anchorage AK
    (907) 334-8329
    ------------------------------



  • 24.  RE: Per Diems

    Posted 05-15-2019 17:02

    Thanks, Deborah.  Do you know if you have to turn in expense reports if you are at a location for an extended period of time i.e., a superintendent stays over 24 months.

     

     

    BRADLEY K. ALBRITTON
    CONTROLLER 
    624 TRAVIS STREET, SUITE 100, SHREVEPORT LA 71101
    P: 318-226-0056 • F: 318-226-0064
    WWW.SHREVELAND.COM  FACEBOOKLINKEDIN






  • 25.  RE: Per Diems

    Posted 05-15-2019 17:08
    Our policy is, that is we pay per diem, you turn in expense reports. No time limit.

    ------------------------------
    Deborah Wolkoff CPC
    Controller
    Bering Straits Native Corporation
    Anchorage AK
    (907) 334-8329
    ------------------------------



  • 26.  RE: Per Diems

    Posted 05-15-2019 17:12

    Thank you very much.

     

     

    BRADLEY K. ALBRITTON
    CONTROLLER 
    624 TRAVIS STREET, SUITE 100, SHREVEPORT LA 71101
    P: 318-226-0056 • F: 318-226-0064
    WWW.SHREVELAND.COM  FACEBOOKLINKEDIN






  • 27.  RE: Per Diems

    Posted 05-15-2019 17:48
    Regarding per diems, has anyone heard of not requiring expense reports because the employee stays out of the office at the job permanently?

    ------------------------------
    Bradley Albritton CPA
    Controller
    Shreve Land Constructors, LLC
    Shreveport LA
    (318) 226-0056
    ------------------------------



  • 28.  RE: Per Diems

    Posted 02-12-2019 11:53
    We use the GSA rate table and IRS guidelines to set our Per Diem rates.
    The GSA Rates are available here:   https://www.gsa.gov/travel/plan-book/per-diem-rates
    IRS rates are listed in this article along with other pertinent information: https://www.journalofaccountancy.com/news/2018/sep/irs-per-diem-rates-2018-2019.html





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    Doreen Bell
    Director of Business Systems
    Tilson Technology Management
    Portland ME
    (207) 772-3427
    ------------------------------



  • 29.  RE: Per Diems

    Posted 02-13-2019 09:39
    We book and pay for the hotel accommodations.  The employees are reimbursed $25/day for overnight stays.  There are some employees who feel it should be paid at a higher rate, but we have not considered making any policy changes yet.

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    Hollie Richard PHR, SHRM-CP
    Office/Human Resource Manager
    Audet Electric, Inc.
    Robertsdale AL
    (251) 947-4707
    ------------------------------



  • 30.  RE: Per Diems

    Posted 05-14-2019 16:29
    Do you require employees to turn in expense reports and receipts for Per Diem payments?  Do you pay before the trip or after?  Via payroll, cash or otherwise?

    ------------------------------
    Jill Morrow
    Vice President / Controller
    IntegriBuilt LLC
    Irving TX
    (972) 505-2800
    ------------------------------



  • 31.  RE: Per Diems

    Posted 05-14-2019 17:07
    We pay before the trip via AP check/ACH. since it's based on Government Per Diem rates, no receipts required for meals/IE. When the trip is complete, the employee turns in an expense report which also shows the amount Advanced. Hopefully this equals zero if the trip is taken as planned.
    We do require receipts for the hotel when we pay the hotel directly. If the hotel charges over the per diem rate, that amount is coded as unbillable.

    ------------------------------
    Deborah Wolkoff CPC
    Controller
    Bering Straits Native Corporation
    Anchorage AK
    (907) 334-8329
    ------------------------------



  • 32.  RE: Per Diems

    Posted 05-15-2019 08:17

    We know which employees are out of town per time card records and add $30 per day for meal reimbursement on their paycheck that includes the week of travel (non-taxable reimbursement).  Lodging is handled by foremen via company credit card for all their crew members. 

     

     

    Robert McManus

    Chief Financial Officer

    Direct: 404.965.9349 

    Main: 404.361.5154 | Fax: 404.965.9355

    PO Box 45717 | Atlanta, GA 30320

    www.msrs.com

                

     

     

     

     






  • 33.  RE: Per Diems

    Posted 05-16-2019 10:32
    It was my understanding that if the employee turns in receipts, then it is a reimbursement.  Even if we advance it and they turn in receipts - not taxable income.   However, there are many of our guys that aren't good with receipts in working in the construction field.  So it was decided that we would pay them a per diem and make it taxable income.  We don't do a lot of this and honestly I don't break it out of anything (worker's comp - 401k - payroll taxes, etc).  It is put on their check as an expense to job cost and we don't require receipts at that point.  Makes it simple for everyone.
    I do think we should increase our per diem to the employees in the field.  However trying to get management to agree can be a bit of another story for me.

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    Tammye Brown
    Controller
    Airco Mechanical Ltd
    Round Rock TX
    (512) 837-2917
    ------------------------------



  • 34.  RE: Per Diems

    Posted 05-16-2019 11:09

    Thanks, Tammye.

     

     

    BRADLEY K. ALBRITTON
    CONTROLLER 
    624 TRAVIS STREET, SUITE 100, SHREVEPORT LA 71101
    P: 318-226-0056 • F: 318-226-0064
    WWW.SHREVELAND.COM  FACEBOOKLINKEDIN