I appreciate your feedback!
Our foremen take care of out of town lodging for their crews with a company credit card. We pay meal per diems at $30 per day, as a non-taxable add to their paycheck for the week of travel (we do payroll weekly). So no advances per se, although we on occasion do an advance for a new hire who is going out of town almost immediately, typically $100 or so. This comes out of the person's next paycheck for the amount advanced no matter the length of travel.
Chief Financial Officer
Main: 404.361.5154 | Fax: 404.965.9355
PO Box 45717 | Atlanta, GA 30320
We go through Comdata. We book the expenses to each job Monday morning and then jump on the Comdata website to 'gang load' everyone's weekly per diem amount all at once. We have been doing this since 2012 and we rarely have any issues. The guys have a toll free number to call and check their balances and previous transactions and there is never a fee to the company, even on employee overdrafts.
The only caveat is it is not an instant transfer from your normal bank account to the cards. The money has to be sitting in the Comdata account (Republic Bank I believe) in order to transfer to the cards. So you need to plan about 2 days ahead to get the transfer to clear. We typically just transfer a monthly estimated amount so we will only load once a month or so. Below is our contacts data if you are interested in more info. It works well for us, especially when the guys are sent to rural areas. We actually started it when we were doing a job in South Dakota and the closest bank was about 45 minutes away. We needed another option and this was it. We even use it to load reimbursements for expenses and emergency funds. Call me if you have any questions, or just check with Tammy. Good luck!
Tammy Armstrong| Account Manager, Prepaid Operations | Comdata Corporation, A Trusted Independent Partner
Phone/Fax: 615.376.8769 | 800.226.0042 ext-8769 |m: 615-426-7349 TArmstrong@comdata.com
John R. Newlon
(513) 829-7717 v
(513) 829-7737 f
(513) 615-0063 c
We reimburse PerDiem with payroll weekly, every Monday to ensure we are paying for the actual travel they incurred. If an employee is unable to pay their hotel, we cover with a company credit card and then on Monday, we deduct from their Per Diem reimbursement.
Kimberly M. (Beeler) Peterson
Direct: 262.252.7004 | Cell: 414.750.4444
firstname.lastname@example.org | vCard
N56 W16758 Ridgewood Dr. | Menomonee Falls, WI 53051
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100 Village Blvd., Suite 200, Princeton, NJ 08540Phone: 609-452-8000 | 888-421-9996 | Fax: 609-452-0474 | email@example.com