We use a group call Corporate Lodging (CLC). They have contracts with hotel chains all over the country and negotiate rates. The process is very simple, log onto their portal, key in the location of your job and they will give you a list of hotels in the area and their best negotiated rate. You can select hotel to use, number of rooms, list the names of who is to have the rooms, or if it is a crew staying, give the name of the crew leader and rooms he is responsible for. Thru their program, you can restrict exactly what is covered, ie: room only and not incidentals if you want. When the room is booked, we enter the job and distribution codes the cost is to be charged on our job. they bill us via single card we have set up with ComData that allows us to make one payment and distribute costs to our projects easily.
We have used this program for a couple of years and have been pleased with its ease of use as well as their billing process.
If you are interested, you can contact Terry Allred 316-771-7088 or firstname.lastname@example.org. Terry can explain the program and see if it would be a fit for your company.
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