Chicago General Contractor looking for Finance/Accounting Associate

By Nicholas Jones posted 18 days ago

  

The Finance & Accounting Associate is responsible for assisting in accounts receivable, invoice and accounts payable processing, account reconciliation and other financial tasks. The Finance & Accounting Associate reports to the CFO and works with the President, Vice Presidents and entire employee group.

Responsibilities:

  • Provides accounting and clerical assistance
  • Maintains accounting records
  • Perform all necessary account, bank and other reconciliations
  • Enters daily key accounts payable information and maintain invoice processing systems
    including code, post and receipts (check, verify and process invoices)
  • Assist and support company personnel including pay app and other reports
  • Inform management and compile reports as needed

Qualifications:

  • Bachelor’s degree in Accounting or Finance
  • 2-4 years accounting experience required; construction/real estate a plus
  • Advanced Excel skills
  • Strong interpersonal, customer service, analytical and problem-solving skills
  • Excellent accounting skills and highly accurate
  • Demonstrated record of success in complex situations
  • Highly organized forward thinker with the ability to handle multiple projects and responsibilities simultaneously, anticipate and solve problems, set priorities and meet deadlines/financial goals

Sample Job Specifics – Goals, Internal Procedures and Performance Criteria:

  1.  Manage the invoice/accounts payable collection process
    • Monitor the invoice email box and the regular mail
    • Print off invoices and enter non-subcontractor invoices into systems
    • File subcontractor invoices into respective job folders for review by project managers
    • Code invoices as appropriate
    • Follow up on specific requests regarding invoice processing and answer vendor or employee questions regarding invoices
  2. Cut checks and manage draws
    • Work with CFO on which checks to cut
    • Reconcile cut checks with invoices
    • Manage checks on at least a weekly basis and enter manual checks
    • Follow up on signed checks and record anything outstanding
    • Stuff and address envelopes for mailing
    • Follow up on specific requests regarding cut checks and answer vendor or employee questions regarding checks
  3. Reconcile all monthly bank and loan accounts/statements
    • Record bank deposits and transfer
  4. Assist in Pay App review and processing
    • Enter pay apps as necessary
  5.  Assist in the recording and recognition of accounts receivables
    • Work and reconcile aging report
  6. Process W9/FEIN requests
  7.  Assist in the preparation of monthly financial statements and forecasts
  8.  Assist in management of company assets and issues to new hires
  9.  Assist in new employee onboarding
  10.  Complete projects as assigned, including parking, cost reviews, maintaining construction files, etc.

Job Category: Full Time
Job Type: Full Time
Job Location: Chicago

Email: njones@summitdb.com


Nicholas Jones
CFO
Summit Design + Build, LLC
Chicago, IL
312-229-4645

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