Topic Thread

1.  Comdata Expense Track

Posted 05-12-2017 09:14

Comdata is currently converting us to its Expense Track management reporting tool. While it appears to have some nice feature for the cardholders/users, our program administrator is saying that she has lost functionality and it is a step backwards from an admin point of view.

Is anyone else having the same issues or can provide their experience in their conversion to the cloud based platform?

 

 

 

Robert M. Bellanti, CPA

Chief Financial Officer

Terry Tree Service, LLC

Ironwood Heavy Highway LLC

225 Ballantyne Road

Rochester, NY 14623

Telephone 585-436-2900, ext. 173

Fax 585-783-1209

www.terrytree.com

 



2.  RE: Comdata Expense Track

Posted 05-15-2017 11:41

We are also currently being upgraded from CEMS to Expense Tracker, and we are fining the same issues in the administration side of things.  We can no longer have parallel multiple approvers for our users.  We have not been into the training site yet to evaluate if there are other lost functions, but the multiple approvers issue is a big one for us right now.  Can you tell me what other functionality your program administrator says has been lost?  I would love to be able get ahead of those issues as we proceed with our upgrade implementation.  Thanks!

 

Krista Laufenberg, CPA

Controller

 

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J. F. Ahern Co.

855 Morris Street, Fond du Lac, WI 54936

T: 920.907.5160  |  F: 920.907.5491 | C: 414-416-8352

KLaufenberg@jfahern.com  |  www.jfahern.com

 

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3.  RE: Comdata Expense Track

Posted 05-15-2017 11:42
Hi,

We are starting the conversion as well.  Our program manager had the same comment about losing administrative functions.  Our training with the new program will begin in a few weeks, so I will have more information later.

Good Luck,
Jessica

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Jessica Jensen CPA
Controller
GeoStabilization International
Denver CO
(970) 210-6170
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4.  RE: Comdata Expense Track

Posted 05-16-2017 12:53
We are currently evaluating a move to Expense Track from CEMS.  As a Vista user we want to continue to have our approval process reside within Vista so I'm more interested in the coding and receipt capture functions of Expense Tracker.  Any performance feedback on these functions compared with CEMS would be appreciated.

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Nancy Stratton BBA - Accounting
Vp - Controller And Treasurer
Sellen Construction Co., Inc.
Seattle WA
(206) 805-7176
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5.  RE: Comdata Expense Track

Posted 05-17-2017 07:40
Nancy,

We are in the early stages of implementing Expense Track. We like the idea of supervisors approving the expenses within Expense Track and validating the coding. Once we import into Vista we can then direct any final approvals if needed via reviewer groups, etc. We are also looking forward to having all employees use Expense Track for reimbursable expenses and paying them electronically.

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Paul West
Director of Enterprise Applications
The Middlesex Companies
Orlando FL
(407) 206-0077
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6.  RE: Comdata Expense Track

Posted 05-17-2017 11:02
We have been using their original CEMS software that was built for construction companies only in this same way. They partner with our ERP system Spectrum, so there is a file you can pull that uploads the charges and receipt images directly into Spectrum. I am not sure how Expense Track will work, but I would imagine it would be similar. We then approve the charges within our ERP system. I would be happy to discuss if you have further questions.

Melia Pence - mpence@garney.com

Garney Construction  Advancing Water




7.  RE: Comdata Expense Track

Posted 7 days ago
​Earlier this year, there were several comments about ComData's new Expense Track product versus their older CEMS product.  We are looking about making the change soon and I wondered how is the implementation going and what issues have you encountered with the Expense Track?

Thank you,

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Louise Gerwick CCIFP, CPA
CFO
UCI
Wichita KS
(316) 265-9506
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8.  RE: Comdata Expense Track

Posted 7 days ago
We are implementing expense track this month. I had expected to have it implemented by the end of July and it is taking longer than anticipated. That's all I can tell you so far.

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Jack Holbrook
Vp Of Finance
ELCCO Inc
Evergreen CO
(808) 877-7344
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9.  RE: Comdata Expense Track

Posted 7 days ago
We started the transition to Expense Track in May and found it lacking in couple of major areas. The biggest was they don't have a solution currently which allows you to easily reconcile to the invoice in iConnect. In CEMS this process was easy from administration standpoint you could go to your home screen, select the period, and see the total matches the invoice in a matter of seconds. We haven't been shown Expense Track has this capability yet. Supposedly they are working on a solution scheduled for release in the next month or two. We had them put our transition on hold until some these issues were resolved.

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Matt Upchurch Accounting
Controller
Vilhauer Enterprises LLC
Frisco TX
(972) 335-4510
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10.  RE: Comdata Expense Track

Posted 7 days ago

I read Matt's comments to our program administrator and she said we are having the same issue as well. After a number of months of review and testing I thought we would be live by now.

 

 

 

Robert M. Bellanti, CPA

Chief Financial Officer

Terry Tree Service, LLC

Ironwood Heavy Highway LLC

225 Ballantyne Road

Rochester, NY 14623

Telephone 585-436-2900, ext. 173

Fax 585-783-1209

www.terrytree.com

 






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