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Expense Management Software

  • 1.  Expense Management Software

    Posted 12-05-2018 16:02
    Edited by Nathan Alexander 12-06-2018 08:57
    Our company is currently exploring options for a new expense management software.  We are a heavy highway/civil contractor, with the need for field employees to upload invoices/receipts (via phone/tablet pictures with character recognition), as well as credit card expenses, and assign job and cost codes to those expenses.  Obviously, we would want all of this information to then flow directly into our accounting system.  We currently use Timberline.

    What experiences have you had with this type of software?  Any that you would recommend?

    ***Vendors*** - please do not contact me with product information.  I am ONLY looking for customer experiences.

    Thanks,

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    Nathan Alexander
    Controller
    Emery Sapp & Sons, Inc.
    Columbia MO
    (573) 445-8331
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  • 2.  RE: Expense Management Software

    Posted 12-06-2018 07:18
    ​Nathan,

    We are a large Civil Highway company and are using ExpenseTrack from Comdata for our credit card charges. It allows for entry of job coding, easy photo capture, approval routing, and export to ERP system (we use Viewpoint). We setup an auto populate weekly expense period (Sunday - Saturday) and require all charges for the previous week to be submitted and approved by Thursday the following week and then we extract, import and post to our Viewpoint software. You can also have employees create reimbursable expense reports and submit as well, importing as a separate batch so payments can be made.

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    Paul West
    Director of Enterprise Applications
    The Middlesex Companies
    Orlando FL
    (407) 206-0077
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    Original Message


  • 3.  RE: Expense Management Software

    Posted 12-06-2018 14:04
    Nathan,

    I am glad you posted this. We are on Spectrum and currently vetting out Concur and Chrome River. We used to use Comdata and their product called CEMS. They went away from that and developed Expense Track, which I have heard good and bad things about.

    Both Concur and Chrome River have easy to use mobile apps that would allow the cardholder to take a picture of a receipt and upload. You can code the transactions in their systems as well. Those receipts then marry up to charges. We are planning to then download all data from either Concur/Chrome River and upload into our job costs with receipt images as an invoice to go thru approval routing in our ERP, Spectrum.

    I would love to see more responses on this from customers!

    Thanks,

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    Melia Pence
    Staff Accountant - AP Manager
    Garney Construction
    Kansas City, MO
    mpence@garney.com
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    Original Message


  • 4.  RE: Expense Management Software

    Posted 12-07-2018 11:31
    ​We are a Concur user and also use Spectrum.  We implemented Concur about 2 years ago and it is working well for us.  It streamlines the accounting through importing and posting coding and images into our Accounting system.  It also works great for our traveling employees as they can snap a picture of a receipt on their phone.  Concur has OCR capability and reads the receipts and automatically loads into their expense report for them.  We average roughly 600 expense reports per month.

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    Ron Heemstra
    Controller
    Interstates
    Sioux Center IA
    (712) 722-1662
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    Original Message