Topic Thread

Per Diem Policy

  • 1.  Per Diem Policy

    Posted 03-12-2019 16:48
    Would appreciate any feedback on Per Diem policies for a non union GC and if any levels are excluded from the policy.

    Thank you,
    Larry

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    [Larry] [Gieseke]
    [Controller]
    [Redhorse Constructors, Inc.]
    [San Rafael] [CA]
    [415-492-2020]
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  • 2.  RE: Per Diem Policy

    Posted 03-13-2019 17:34
    Hi Larry,

    Can you be a little more specific on your question? For instance are you referring to per diem that would be charged to a project or per diem that might be used for a training conference? Short term, long term? Do you have an accountable type plan or are you strictly wanting to use per diem rates?

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    Bobby Redinger CPA, CCIFP
    CFO
    Timberlake Construction
    Oklahoma City OK
    (405) 840-2521
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  • 3.  RE: Per Diem Policy

    Posted 03-13-2019 18:38
    Hello Bobby,

    I appreciate the quick reply.  My question related to management level employees traveling over night or multiple nights to inspect materials, windows etc.  These are salaried / exempt positions.  Recently some have coded Per Diem on their expense reimbursement request.  The Per Diem amounts were not budgeted and were coded to General Conditions.  Beyond the job cost implication, I was curious if this practice is common for this level of employee?  Our policies and practices are evolving and the Company would like to be progressive and open minded.  Would like to know if others pay Per Diem amounts for this staff level or include in the overall compensation / bonus package.

    Thank you,
    Larry

    .



    .

    ------------------------------
    [Larry] [Gieseke]
    [Controller]
    [Redhorse Constructors, Inc.]
    [San Rafael] [CA]
    [415-492-2020]
    ------------------------------



  • 4.  RE: Per Diem Policy

    Posted 03-13-2019 18:58
    Other expenses for lodging, travel, meals etc are reimbursed as incurred with Per Diem an add-on.

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    [Larry] [Gieseke]
    [Controller]
    [Redhorse Constructors, Inc.]
    [San Rafael] [CA]
    [415-492-2020]
    ------------------------------



  • 5.  RE: Per Diem Policy

    Posted 03-14-2019 15:00
    We provide per diem in lieu of actual meals and incidental expenses. We reimburse lodging at actual cost. The use of per diem arguably simplifies dealing with the expense reports and receipts.

    If implementing a per diem policy, I would note that the IRS has "accountable plan" requirements​ that affect whether the payments are included in employee income. IRS Publication 463, Travel, Gift, and Car Expenses, might be helpful when drafting your policy.

    https://taxmap.irs.gov/taxmap/pubs/p463toc.htm

    The Society for Human Resource Management (SHRM) has a travel expense policy template that might also be helpful

    https://www.shrm.org/resourcesandtools/tools-and-samples/policies/pages/cms_017026.aspx.

    Regards, Tab

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    Tab Tsukuda
    Director, Government Contract Accounting, Compliance & Audit
    Gilbane Federal
    Concord CA
    (925) 946-3238
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