Topic Thread

How to handle PTO beyond the amount given

  • 1.  How to handle PTO beyond the amount given

    Posted 08-08-2018 07:33

    I'm wondering how others handle salaried employees who are granted, for example, 10 days' worth of PTO, who have used this in full to date but will potentially need more between now and year end. Requested time off can be denied but what about sick time?  I appreciate any input.

     

     

    Janice Vertlieb

     

    Grove-Logo-2014-Wide

     

    131 Reading Street  |  Buffalo, NY 14220

    phone 716-828-1870 ext. 210 |  fax 716-828-9095

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  • 2.  RE: How to handle PTO beyond the amount given

    Posted 08-09-2018 08:04
    You would treat it as unpaid leave. In some instances (around the year end) I have allowed employees to carry over negative balances and compensate with beginning of year accruals.
    We have a separate vacation and PTO policies.
    It would also depend on the type of policy - use it or loose it, carryover, carryover up to 12 months accrual, etc.
    Obviously, if it is use it or loose it, you would treat as unpaid.
    In addition, you could allow them to only use up to accrued to date.

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    Angel Goldman CCIFP, MBA
    CFO
    Bartlett Brainard Eacott
    Bloomfield CT
    (860) 922-5009
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  • 3.  RE: How to handle PTO beyond the amount given

    Posted 08-09-2018 11:55
    You also need to remember to check with your State laws - it is different from State to State and what works for one company may not work for another - AZ is really different than a lot of other States and if we followed some of the suggestions from other States, we could potentially cause ourselves a lot of trouble!

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    Lynne Pace BS
    Chief Financial Officer
    Kinkaid Civil Construction
    Mesa AZ
    (480) 646-4438
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  • 4.  RE: How to handle PTO beyond the amount given

    Posted 08-10-2018 08:24
    Edited by Dan Harris 08-10-2018 08:24
    I agree that you will want to check with your state laws.  We were cautioned at one point to be wary about not paying a salaried employee because they went over their sick time balance.  The scenario as it was explained to me is this:  Quite a few of our salaried guys work more than your standard 40 hour week.  If they take sick time in excess of their balance, not paying them for the time can support an argument that they are actually an hourly employee.  We were advised that this could potentially open us up to claims of unpaid overtime.  I'm not sure about the validity of this, so you may want to consult with your employment law attorney.  But it's something you may want to consider.


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    Dan Harris, CPA, CCIFP
    Controller
    Tandem Construction
    Sarasota FL
    (941) 954-1599
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  • 5.  RE: How to handle PTO beyond the amount given

    Posted 08-10-2018 10:38
    Hi!  There,

    Anyone has suggestion or input about CA?  Thank you very much!


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