General Inquiries

Spectrum Vendor Invoice Import

  • 1.  Spectrum Vendor Invoice Import

    Posted 02-15-2019 14:24
    I am looking into this functionality in Spectrum. Are there any Spectrum users that are willing to let me know how this feature is making their AP invoice entry more efficient?

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    William Zobel
    CFO
    Banks Construction
    North Charleston SC
    (843) 744-8261
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  • 2.  RE: Spectrum Vendor Invoice Import

    Posted 02-18-2019 09:25
    Good morning,

    I am interested in hearing about options for this as well. We looked at a few options in Q3/Q4 2018, but I saw a lot of issues, mainly due to invoices not having PO numbers on them. I felt that the solutions would not improve workload, but would merely change it. Some of the solutions we looked at wanted all invoice approval and images to live in their system as well, which would not work for us.
    I am curious to hear about systems that work well for others.

    Thanks!

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    Melia Pence
    Staff Accountant
    Garney Construction
    Kansas City MO
    (816) 746-7247
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  • 3.  RE: Spectrum Vendor Invoice Import

    Posted 02-19-2019 10:17
    Good Morning,
    We have just started the invoice approval in Spectrum. The reason we are doing this is because all the PM's have to approve the invoices before they can be processed and that is not always happening. Sometimes they sit on their desk for days.
    So far it is working great and we are not into the Purchase Order process yet. That is next. All the invoices are scanned and kept in the system which is great if you have to do research. It is right there. We also print a copy and attach to the checks when they are paid.
    It only improves the workload if someone needs to look at an invoice they can find it in the system. You are correct that it changes the procedures not improves. We like it because it is an easy tracking system of the invoices.
    Hope this helps

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    Shirley Beard
    Controller
    DEB Construction Inc.
    Anaheim CA
    (714) 632-6680
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  • 4.  RE: Spectrum Vendor Invoice Import

    Posted 02-26-2019 10:19
    We use the feature on a few of our larger multi-line invoices such as Comdata and our other fleet vendors that already make their invoices available in a csv format. It is a great way to get that detail into the system without having to do duplicate entry.

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    Tom Lowrey CPA C F O
    Scott Bridge Company, Inc.
    Opelika AL
    (334) 749-5045
    tlowrey@scottbridge.com
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