General Inquiries

AP Invoice Capturing via OCR

  • 1.  AP Invoice Capturing via OCR

    Posted 11-19-2018 13:33

    Hi there,


    Is anyone using a software to capture invoices and upload into their ERP system? I would love to know what software or company you are using and how your experience has been.

    I have looked into a few and always come up with too many invoices the processes would not work for (invoices without PO's, pay applications). Do you have the same issues? How have you worked around this?





    Melia Pence

    Employee-Owner Since 2011

    Garney Construction  Advancing Water

    PH: 816.746.7247 

    ADDRESS: 1333 NW Vivion Road, Kansas City, MO 64118   GARNEY.COM


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  • 2.  RE: AP Invoice Capturing via OCR

    Posted 11-20-2018 09:28
    We are a Sage 300 client and we use Timberscan to upload invoices and their images into the system.  We started using the OCR technology last year for supplier invoices and this has worked very well.  I do not think we have tried this on pay apps, but just being able to use for suppliers has likely cut down the manual entry by 80%.

    Patrick Lloyd
    Chief Financial Officer
    Creature, LLC
    Birmingham AL
    (205) 327-6617

  • 3.  RE: AP Invoice Capturing via OCR

    Posted 11-21-2018 11:07
    Hello All,

    We are a Sage 300 house also and we purchased Timberscan & OCR.   The software is pretty cool but I have a quick note of warning that our Sales agent didn't realize when we invested:   If you use Purchasing and Inventory modules in Sage 300, then the usefulness of the entire "AP Automation" solution provided by Timberscan & IFS Core is significantly diminished...for us, basically useless.

    Why?  Purchase order in PO becomes the Invoice in PO before being sent to AP.  There is not integration of Timberscan with PO module as far as I know.  We had to abandon Timberscan completely because of of the PO>IV>AP work flow.   It would still be fine for digitizing, indexing, and attaching invoice images to AP invoices, but most of the "research" we do administratively on payables is *not* in AP.    Everything starts with the Purchase Order which presents a huge hole in IFS Core's Timberscan offering, I.M.O.

    If you wish to find out more, call me direct at 571-223-6200 or email me.  

    Joseph C Smith, CFO Simpson Unlimited Inc.

    Email correspondence with Simpson Unlimited, Inc. is informational only and is not effective to create a binding proposal or contract.  Simpson Unlimited, Inc. will not be bound to specific pricing or other contract terms until a written proposal or contract is signed by all parties.

  • 4.  RE: AP Invoice Capturing via OCR

    Posted 11-20-2018 09:47
    As a past VP of sales for Invoice processing via OCR, I will tell you unless you have thousands of invoices per month you may want to consider:
    - Scan your invoices so you have online storage and viewing
    - let your AP folks enter the info into your ERP...IT IS FASTER and more accurate.

    OCR is best for repetitive invoice FORMATS. Not very good for 100's of formats

    Hope this helps.

    Miles Busby
    Managing Partner
    IronPoint Financial
    Charlotte NC
    (704) 562-3407

  • 5.  RE: AP Invoice Capturing via OCR

    Posted 11-20-2018 09:59
    The verbiage is clear that it is hours "worked". Holiday, vacation and sick time are not worked. They are time off whether paid or not.  Because you offer to pay them a benefit for non-worked time does not mean that this is time worked.

    William Miranda BS
    BOA Construction
    Denver CO
    (303) 892-1973

  • 6.  RE: AP Invoice Capturing via OCR

    Posted 11-20-2018 14:44
    Hello Melia,

    The solution I designed for my former employer was based on ApplicationXtender & Captia.  At the time, they were processing over 15,000 invoices each month; they continue to use the same solution with much higher volume of invoices.

    Our integration with the purchasing system was so seamless that the Purchasing department did not realize the POs were being archived and linked to incoming invoices.

    Melia, if the solution is designed correctly, the invoice count will only impacts your ROI.  The higher the count, the greater the payback.  You can learn more about the benefits and the payback of A/P Document Management on our website.  If you should need additional information, please feel free to contact me directly.

    Best Wishes,
    Varoujan Adamian
    Principal Consultant
    Burbank, CA
    (818) 201-5111

  • 7.  RE: AP Invoice Capturing via OCR

    Posted 11-28-2018 09:28

    I have a solution that will address a few issues around the accounts payable process.  Our solution can capture invoices directly from a specific email box, send invoices to the OCR Software that reads the header data off of the invoice. Once the data is in the content management and workflow solution a couple of things can happen.  1. If our customer does a 3 way match between invoice, purchase order and delivery ticket, or solution can review the information and if the 3 way match is successful, then the invoice can be routed to AP for final review and payment.  If there is not match or no purchase order, then the invoice could be routed to a 3rd party for approval.

    My solution can be sold as a complete package for AP Workflow from capture through destruction of the document or sold as separate components.  For example, I could use my OCR engine to capture information off the invoice and provide a file with the invoice image and metadata to be imported into another application.

    I would be more than happy to schedule a call with  you to discuss or even provide a software demonstration for you.



    Bradley McAdams
    Account Executive Construction Vertical
    Chicago IL
    (312) 848-4767