We moved to Sage 300 a year and a half ago and have continued with ADP as our payroll provider. As we continue to grow we are finding it difficult maintaining two sets of databases for payroll. Does anyone know of a payroll provider that is more integrated with Sage?
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ADP and Paychex both will import and export to Sage 300 CRE. Both providers have the ability to export time by job and split taxes/fringes as needed. You have to get to the right person in ADP or Paychex. They can do it - then you wont have to maintain PR and ADP records unless you do certified jobs. Hope that helps - if you have any questions feel free to email me.
I would look into Paychex. I have used them before at another employer and we were able to enter all of our time in Sage PR and create a TXT file that could be imported into Paychex. This allowed all the information to be coded to jobs while having outside payroll provider take on the reporting requirements.
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I agree with John. We switched from doing payroll in house in September (using Sage 300) to Paychex and now have more flexibility uploading data and functionality with the HR component of how we deliver information to our people.
The coded to jobs part... that's the tricky one. We have tried to get all kinds of outsource payrolls to work with Sage 300 CRE for various clients. The closest to being able to get it done is ADP (Workforce Now platform with Time and Attendance add-on and - in OH and other tricky payroll states - Multi Jurisdiction add on)... but not really. Of course they will tell you that they can "integrate". Trying to make a sale over here!
"Integrate" to them is a data dump to you. You still need to code the time to a job. If you put the time into ADP with a code attached, that code is a custom field that doesn't come with the data dump on export (or it comes out with however many code fields you put in - mess). Its really about expectations. An expectation that I can enter all my time into an outsource provider and that will populate my JC fields automatically is just not going to happen. There will be a manual intervention step - or many. It is best to consider for users who have mostly salary employees. Not saying it can't be done and other clients aren't doing it, but requires a lot of thought and planning.
Couple ways it works best (not only):
1) Continue collecting time in remote time piece, if applicable, to PR so it correlates with JC, and then send the data to ADP and make a GL entry when it comes back.
2) Collect the time in ADP. Put all your labor codes into the ADP time and attendance platform on setup. This doesn't require Office Connector, but makes it easier to have it to write that data back to PR. The PR Time Import (so it still makes sense with JC) from a formatted spread sheet. This requires a custom report/routine be written to transform the ADP format to the Sage format. Otherwise, you will need to format yourself.
3) Get Sage HRMS (direct CRE Payroll integration) with a consultant who knows what they are doing, a direct remote PR piece, MyAssistant, and tell employees you're going to direct deposit only. This is the long term most cost effective solution v any outsource provider. ROI/TCO.
Everyone has a different situation and costs jobs differently. The answer is "it depends". Hope this was helpful insight. Many client trial and errors. If you have other ways this has worked, I would like to hear about them!
As a Sage reseller this is a topic that comes up from time to time. We have found a company that creates these interfaces between both Sage 300 CRE (Timberline) and Sage 100 Contractor (MasterBuilder). The company is Resource Navigation and the contact is Scott Eidle. I do not have Scott's email address handy but his phone number is 224-388-6704. We have a number of clients that have created the interface successfully.
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